To Apply for this Job Click Here
Early Career Talent Programs Coordinator/Administrative Coordinator (Fully Onsite)
Los Angeles, CA 90071 or New York, NY 10022
6 month contract (potential extension)
Overview:
- The Investor Development and Early Career (CAP) team designs and delivers recruiting, onboarding, learning, and development experiences that help shape the next generation of investors. From welcoming new associates to coordinating global recruiting initiatives and investor development programs, our team creates meaningful experiences that support investment talent at every stage of their careers.
- As an Administrative Coordinator, you’ll play a central role in delivering our early career recruiting, onboarding, and investor development programs. You’ll partner with senior leaders, investment professionals, university candidates, and new associates to coordinate high-impact experiences while providing operational and administrative support that keeps the team running effectively. No two days will be the same. This role offers broad exposure to investor and early-career program management, communications, recruiting, and AI-enabled process improvement in a collaborative, fast-paced environment.
Responsibilities:
Successful candidates enjoy variety, thrive in a dynamic environment with high standards of excellence, and like bringing order to complexity. You’ll work closely with investment professionals, senior leaders, early-career associates, and university candidates while coordinating recruiting, onboarding, learning, and development programs. Along the way, you’ll build expertise in program coordination, communications, executive support, and improving team operations through technology and AI-enabled solutions.
Program, Project, and Event Coordination
• Coordinate CAP and Investor Development programs, recruiting activities, meetings, and events from planning through execution and follow-up.
•Coordinate major programs and events, including Summer MBA Associate Orientation, CAP Associate Orientation, New Investor Orientation, training sessions, participant communications, and feedback surveys.
•Ensure communications, logistics, materials, and follow-up are accurate, timely, and aligned with key stakeholders.
CAP Recruiting, Candidate, and Stakeholder Support
•Support CAP undergraduate recruiting through candidate communications, interview coordination, recruiting events, presentation preparation, and follow-up.
•Help deliver a positive candidate experience for candidates, summer associates, associates, and other program participants.
Communications, Materials, and Creative Support
•Develop and refine recruiting and investor development program communications including feedback surveys and event materials.
•Create clear, visually effective PowerPoint presentations, Word documents, CAP branding materials, recruiting presentations, and other program materials.
Director and Team Administrative Support
•Provide support for the Director of Investor Development and Early Career (CAP), including proactive calendar management, global travel arrangements, expense reporting, and operational support.
•Coordinate meeting logistics and in-office support. Serve as point of contact for internal and external inquiries, resolving routine matters independently and escalating as appropriate.
•Maintain organized files, shared materials, records, databases, and operating processes, including confidential information.
Reporting, Process Improvement, and Technology
•Gather, organize, and present information using tables, charts, and other communication materials.
•Use approved AI and technology tools to draft and refine communications, synthesize notes and feedback, develop presentations, create summaries, and improve recurring workflows.
•Review AI-generated work for accuracy, completeness, tone, confidentiality, and appropriateness before use.
Qualifications:
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities, deadlines, projects, and stakeholders simultaneously.
- Demonstrated initiative, ownership, and accountability, with the ability to work independently and appropriately seek guidance when needed.
- Excellent written, verbal, and interpersonal communication skills, with the ability to build productive relationships across a broad range of stakeholders, from early-career associates to senior leaders and investment professionals.
- Energized by engagement with university students and early-career talent – able to relate and quickly build trust-based relationships with CAP candidates and associates.
- Creativity and enthusiasm for developing campus recruiting materials that resonate with each new generation of students.
- Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint and the ability to create polished presentations and professional communications.
- Experience leveraging AI and other technology tools to improve productivity, workflow efficiency, and content development.
- Commitment to collaboration, continuous improvement, and maintaining a strong in-office presence to foster partnership, responsiveness, and relationship building.
- Experience in administrative support, project coordination, event planning, recruiting, operations, or a related field is helpful but not required.
We welcome candidates with internships, campus leadership, or early-career experience who are excited to learn and grow in a fast-paced team environment. This role provides exposure to recruiting, learning and development, project management, operations, and senior leader partnership. Coordinators in these roles build skills that prepare them for broader program management, talent development, HR, operations, or investment support roles.