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Workplace Experience Coordinator- (Fully Onsite)
New York, NY 10022
Hours: M–F 8–5, with flex to roughly 7:30–5:30 as needed.
3 months (possible extension)
Overview:
The Workplace Experience Coordinator supports in delivering exceptional workplace and administrative support to our New York office. This role serves as a point of contact for office operations, facilities coordination, visitor services, and administrative support while helping maintain a professional, welcoming, and efficient office environment.
This role is ideal for a proactive, service-oriented individual who enjoys taking initiative, anticipating needs, and contributing to a positive workplace experience.
Responsibilities:
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Provide daily operational support for the office, including reception coverage, visitor services, office moves, and timely responsiveness to customer requests.
- Administrative support for the office, including office supply ordering and mailroom management/organization.
- Assist with facilities management activities, including work order coordination and some vendor management.
- Provide premium support to employees, investment professionals, administrative teams, and visitors.
- Build and maintain strong working relationships with internal and external clients.
Qualifications:
- High school Diploma
- Previous experience in a professional office, administrative, workplace services, hospitality, or customer service environment required. (3 years)
- Vendor support. Accompanying facilities vendors on site and helping with scheduling and follow-up.
- Facilities and office support. Mailroom, package delivery, office supplies, and reception coverage.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and OneNote.
- Strong customer service orientation with a professional and positive demeanor.